Reclaim.ai
AI calendar app that schedules your work, meetings, and life automatically
AI-Powered Summary
Reclaim.ai is an AI calendar application that automatically schedules tasks, habits, meetings, and focus time into Google Calendar or Outlook. It optimizes calendar management for individuals and teams by intelligently finding the best time slots, defending focus blocks, and syncing across multiple calendars. The tool is designed for professionals and teams who want to reduce manual calendar management and protect time for deep work.
Key Features
What makes Reclaim.ai stand out
AI Focus Time
Automatically blocks and defends distraction-free time on your calendar for deep work.
Smart Meetings
Finds the best meeting time across all attendees' schedules without manual coordination.
Habit Scheduling
AI schedules recurring habits like exercise or reading into your calendar and tracks your progress.
Task Scheduling
Pulls tasks from project management tools and flexibly schedules them in open calendar slots.
Calendar Sync
Syncs events across multiple calendars so your availability is always accurate everywhere.
Buffer Time
Automatically adds breaks and travel time between meetings and work sessions.
Scheduling Links
Share your availability via a link so others can book meetings based on smart scheduling rules.
Time Tracking
Analyzes how you spend time across meetings, tasks, and work-life balance metrics with weekly reports.
What's Great
- Automatically schedules tasks, habits, and focus time around existing calendar events
- Smart Meetings feature finds optimal times across all attendees without back-and-forth emails
- Free tier includes unlimited tasks, buffer time, and focus time for individual users
- Deep integrations with project management tools (Asana, Jira, ClickUp, Todoist, Linear) pull tasks directly into calendar
- Built-in time tracking and people analytics provide visibility into how time is actually spent
Things to Know
- Free Lite plan is limited to 1-week scheduling range and only 1 habit and 1 scheduling link
- Paid plan pricing is not transparently listed on the pricing page, requiring signup to see actual costs
- Attendee Users (AUs) for Smart Meetings with 3+ people are an additional cost beyond the base seat price
- Starter plan caps at 10 seats, forcing larger teams to jump to the Business tier
Pricing Plans
All Reclaim.ai pricing tiers and features
Per user per month, billed monthly or yearly
Lite
Starter
+3 more features
Business
+5 more features
Enterprise
+6 more features
Real Cost Breakdown
Hidden Costs
- Attendee Users (AUs) for Smart Meetings with 3+ people cost extra beyond the per-seat price
- Exact per-seat pricing for Starter, Business, and Enterprise plans is not publicly listed on the pricing page
Cost Saving Tips
- Annual billing saves 20% compared to monthly
- The Lite plan is free forever and includes unlimited tasks and buffer time for solo users
- Take advantage of the launch promo: Attendee Users are free through July 31st
- Watch for limited-time 30% off promotions on Starter and Business plans
The free Lite plan is genuinely useful for solo users, but pricing for paid plans lacks transparency since exact amounts aren't shown on the pricing page.
Price Comparison
Compare Reclaim.ai with similar tools
Best For
Busy professionals and teams who need automated calendar optimization and focus time protection
Who Should NOT Use This
- Users who don't use Google Calendar or Outlook — Reclaim currently only integrates with Google Calendar and Microsoft Outlook; users on Apple Calendar or other calendar systems cannot use it.
- Teams larger than 10 people on a tight budget — The Starter plan caps at 10 seats, forcing larger teams into the Business tier, and additional Attendee User costs can add up for teams with many meeting participants.
- People who prefer full manual control over their calendar — Reclaim's core value is AI-driven automatic scheduling; users who want precise manual control over every calendar slot may find the automation frustrating.
- Freelancers needing client billing or invoicing features — While Reclaim tracks time, it doesn't offer invoicing or client billing capabilities — dedicated time tracking tools with billing features would be a better fit.
Competitive Position
Reclaim is one of the few tools that combines AI-driven task scheduling, habit tracking, focus time defense, and smart meeting coordination all within a single calendar layer.
When to Choose Reclaim.ai
- You want AI to automatically find and defend focus time blocks on your calendar
- Your team uses multiple project management tools and you want tasks auto-scheduled into calendars
- You need to coordinate meeting times across many team members without manual back-and-forth
- You want habit tracking built directly into your calendar rather than a separate app
When to Look Elsewhere
- You need a simple meeting scheduling link tool without broader calendar automation — Calendly may suffice
- You want a full project management suite with calendar features — tools like Monday.com or Notion may be better
- You use Apple Calendar or a non-Google/Outlook calendar system
- You need detailed time tracking with invoicing for client work — Toggl or Harvest would be more appropriate
Strongest alternative: Calendly
Learning Curve
Prerequisites
Common Challenges
- Understanding the difference between free/busy event status and how AI uses it to schedule
- Configuring scheduling preferences for habits, tasks, and focus time to match personal workflow
- Managing Attendee User costs when setting up Smart Meetings for larger groups
Frequently Asked Questions
Common questions about Reclaim.ai
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